Document Control Module
Document Control
Maintain proper information flow
We are in the process of updating the description page for this module; however, it is currently available.
Please contact us for information on this module, or to get a demo.
Control your documents
Document control is all about transferring the correct information between relevant parties. A document needs to be editable for updating and revising, but we must ensure this is done by the appointed person, in an organised manner. Placing controls on a document means that we ensure that the document always contains the correct information.
The myosh Documents module allows you to:
Approve documents for adequacy prior to issue
Review, update as necessary, and re-approve documents
Identify the changes and current document revision status
Supersede but retain obsolete documents
What does it do?
- Provides a way of storing and linking to any type of document
- A central source for viewing documents that may be located in multiple places
- Notifies people when documents change
- Link to web sites and internal networks or attach directly in to the module
- Confirms that people are informed and consulted about important information
- Control the latest document versions available to users
- Records history of changes made
Workflow
- Emails to groups and/or individuals
- Specify who should read the document.
- Once the document is submitted, the people in the read list will receive an email with the document attached/linked as required.
Integration
- Other modules can reference material contained within the documents module
- Links to action management to ensure the documents are kept up to date
Key Features
Organise and manage your documents efficiently
Easily create, update, and review documents with myosh’s intuitive document management features.
- Track revisions by monitoring the timeline of document changes from initial creation to the latest revision.
- Generate compliance reports to compare target versus actual performance on metrics like timely revisions.
Maintain a centralised repository to keep a historical trail of your files, track their version history, and find completed documents easily in a cloud-based format that integrates with your entire myosh HSE system.
Customise to suit your workflow
Streamline your document workflows with efficient email notifications and reading lists.
- Send email notifications to groups and/or individuals to notify them of new documents or updates.
- Specify who should read each document. Once the document is submitted, the people on the read list will receive an email with the document attached or linked as required.
Compliance made easy
Achieving and maintaining compliance with ISO 9001:2015 is streamlined with myosh’s document management software. This standard requires that documented information be available and suitable for use where and when it is needed, and adequately protected.
Your myosh platform ensures all documents are up-to-date, properly controlled, and easily accessible by the right people. The system maintains version control, tracks revisions, and protects documents from unauthorised access, ensuring your organisation consistently meets ISO 9001:2015 requirements.
Module integration
he Document Control module links to the Action Management module to ensure documents are regularly reviewed and updated.
Additionally, other modules can reference material contained within the Documents module, promoting a unified and efficient approach to document management across your organisation. This is possibly the strongest advantage of using myosh for document control, as it allows any other record in your broader HSE management platform to link to Document Control records, which are version-controlled and subject to review protocols, rather than to link to document files directly.
How does myosh help with ISO 9001:2015 compliance?
myosh document control software helps organisations comply with ISO 9001:2015 by ensuring that documents are available and suitable for use, adequately protected, and properly maintained. The software tracks revision history, maintains version control, and provides audit trails for document changes and approvals.
What types of documents can be managed with your document control software?
myosh can manage a wide range of document types, including PDFs, Word documents, Excel spreadsheets, and any other file type that you may be using. The software also supports linking to any other document record, ensuring a centralised and organised document management system.
How can document control software improve audit readiness?
The Document control approach in myosh is to attach files to system records, which themselves benefit from the powerful features of workflow management, version tracking, and audit logs present in all myosh modules. These are the features required for audit readiness. Compliance audits are supported by providing clear evidence of document control activities, ensuring that all documents meet regulatory and quality standards.
*Feature availability depends on subscription tier. See a detailed feature comparison here.
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