Automate your document management process

Document control is crucial for transferring accurate information between relevant parties. With myosh’s Document Control module, documents are editable for necessary updates and revisions, ensuring only authorised personnel make changes in an organised manner. This guarantees that documents always contain the correct information.

Key features of myosh’s document control software

• Approval Process: Approve documents for adequacy before issuance, ensuring quality and compliance from the start.
• Review and Update: Set regular review cycles and update documents as necessary, re-approving them to maintain accuracy and relevance.
• Change Identification: Easily identify changes with the audit log and track the current document revision status, ensuring everyone is working with the latest information.
• Obsolescence Management: Supersede outdated documents while retaining them for historical reference, ensuring a clear audit trail.
• Centralised Storage: Store and link any type of document in a centralised, cloud-based repository, making it easy to view and manage documents that may be spread across multiple locations.
• Notifications: Automated alerts notify relevant stakeholders when documents are updated or changed, ensuring timely awareness and action.
• Version Control: Maintain control over the latest document versions available to users, preventing confusion and errors.

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Follow your document every step of the way

Organise and manage your documents efficiently

Easily create, update, and review documents with myosh’s intuitive document management features.

• Track revisions by monitoring the timeline of document changes from initial creation to the latest revision.
• Generate compliance reports to compare target versus actual performance on metrics like timely revisions.
• Maintain a centralised repository to keep a historical trail of your files, track their version history, and find completed documents easily in a cloud-based format that integrates with your entire myosh HSE system.

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Customise to suit your workflow

Streamline your document workflows with efficient email notifications and reading lists.

• Send email notifications to groups and/or individuals to notify them of new documents or updates.
• Specify who should read each document. Once the document is submitted, the people on the read list will receive an email with the document attached or linked as required.

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Compliance made easy

Achieving and maintaining compliance with ISO 9001:2015 is streamlined with myosh’s document management software. This standard requires that documented information be available and suitable for use where and when it is needed, and adequately protected.

Your myosh platform ensures all documents are up-to-date, properly controlled, and easily accessible by the right people. The system maintains version control, tracks revisions, and protects documents from unauthorised access, ensuring your organisation consistently meets ISO 9001:2015 requirements.

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Module integration

The Document Control module links to the Action Management module to ensure documents are regularly reviewed and updated.

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Additionally, other modules can reference material contained within the Documents module, promoting a unified and efficient approach to document management across your organisation. This is possibly the strongest advantage of using myosh for document control, as it allows any other record in your broader HSE management platform to link to Document Control records, which are version-controlled and subject to review protocols, rather than to link to document files directly.

Document Control FAQs

How does myosh help with ISO 9001:2015 compliance?

myosh document control software helps organisations comply with ISO 9001:2015 by ensuring that documents are available and suitable for use, adequately protected, and properly maintained. The software tracks revision history, maintains version control, and provides audit trails for document changes and approvals.

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What types of documents can be managed with your document control software?

myosh can manage a wide range of document types, including PDFs, Word documents, Excel spreadsheets, and any other file type that you may be using. The software also supports linking to any other document record, ensuring a centralised and organised document management system.

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How can document control software improve audit readiness?

The Document control approach in myosh is to attach files to system records, which themselves benefit from the powerful features of workflow management, version tracking, and audit logs present in all myosh modules. These are the features required for audit readiness. Compliance audits are supported by providing clear evidence of document control activities, ensuring that all documents meet regulatory and quality standards​.